Turn hours of billing into minutes.
BeyondAI™ reads your delivery documents, validates them against your billing rules, and enters them into your current imaging system, reducing data entry by 95%, cutting processing time by 400%, and improving accuracy.
det. 2 hrs @ dock, see
driver note, called in 3:15
R. Alvarez
RECEIVEDFour things a Digital Workforce does that a human can't.
No shifts, no lunches, no weekends, no overtime. Work gets processed the moment it arrives, at 2 p.m. or 2 a.m.
Every customer, carrier, load, billing and compliance requirement gets applied to every transaction. Nothing rides on who remembers the exception.
Documents read, data validated, systems updated, all at the same time. A volume spike doesn't build a queue.
People get distracted. The Digital Workforce doesn’t. It stays focused on the task it was trained to perform, improving productivity, customer experience, and accuracy.
A fuel hauler and a broker don't have the same back office.
The Digital Workforce follows the same process across every operation: read, validate, update, and route exceptions to a person. The difference is what it reads and the system it updates. Choose the operation closest to yours.
Fuel hauling leaves little room for error. Stop data is entered into the ELD at the rack, delivery tickets can sit for hours before reaching billing, and an incorrect commodity code can slip through until the wrong product is invoiced.
Freight invoices and POD notifications post to customer web portals or are emailed as soon as the load closes.
Drivers receive the right instructions on their mobile devices, helping prevent errors, reduce claims, and catch cross-contamination risks before the pump starts.
Customer emails, spreadsheets, and web tenders are converted into EDI 204s or entered automatically through APIs.
Drivers are notified about missing tickets while they’re still at the stop, accelerating time-to-bill.
Delivery milestones and documents post when customers expect them, not when someone gets around to the queue.
Seasonal swings run through the same process at the same speed. The work scales; the staffing doesn't have to.
4 minutes
Billing time, before and after. Solar Transport also reported approximately $100K in annual savings and a 30% reduction in driver turnover.
Read the story →Reported by Solar Transport and Fleet Transit.
Results vary by operation and volume.
Brokers and 3PLs move freight they don't haul, so the paperwork never stops. Carrier invoices, rate confirmations and PODs arrive in every format a carrier can send, and someone has to sort through it, key the details and make sure everything matches before a carrier gets paid. BeyondAI™ reads the documents, validates the details, settles with the carrier, and invoices the shipper.
Invoices, PODs, rate confirmations and the rest get classified and extracted without a template for every carrier.
Matches the invoice to the load, checks it against the rate confirmation, and moves clean files straight through.
Confirmations are validated to the carrier invoice and accounting data without manual auditing.
Catches the mismatch between what dispatch entered and what accounting is about to bill, before it reaches the customer.
Status milestones and billing updates post to customer portals on schedule, without waiting on manual processing.
Mobile tracking captures arrival and departure events as they happen, so the status a shipper sees matches where the truck actually is.
removed
On high-volume, repetitive document handling. What's left is the exception work that actually needs a person's judgment.
Range reflects document mix and volume.
Your baseline sets the number.
Final mile and LTL need more than a delivery timestamp. The right item needs to reach the right stop, with the evidence to prove it later. BeyondAI™ validates the shipment at the stop and builds the delivery record as it goes.
Confirms stock numbers against the scheduled delivery. The wrong item won't scan for the wrong stop.
Photo and signature capture with location and time attached. Disputes end at the proof of delivery.
Missing or damaged items are identified from the delivery receipt and routed for resolution, with photos and supporting documents captured in a complete record.
Items not scheduled for that stop require driver confirmation before they leave the truck.
Unscanned items are flagged before the trip closes, so every delivery is accounted for.
Customers see truck location, ETA, stock numbers and PODs themselves, which is most of your inbound call volume.
memory
Timestamped, geotagged POD images and a scan record for every item. The conversation about what happened at the stop gets a lot shorter.
Requires SHIPSMobile™ on the driver device.
Connects to your TMS and dispatch systems.
Shippers score you on delivery timeliness, POD submission, invoicing accuracy and portal responsiveness. If your back office updates ERP portals and EDI statuses by hand, the scorecard is measuring your staffing level. BeyondAI™ works the portals so the scorecard measures your operation.
Status updates, invoices, and documents are posted to customer portals according to their standards.
The load closes, the invoice goes out. Get invoices in customers' hands sooner and get paid faster, all without adding headcount.
Failed transactions surface and get corrected before the customer knows there was a problem.
The driver hears about the missing POD while it's still recoverable, not at month end.
The system handles over 90% of transactions end-to-end and puts only the genuine exceptions in front of staff.
Your TMS and imaging platform can stay exactly where they are. No rip and replace needed.
to 45 minutes
KAG portal invoicing, seven days a week. The 45 minutes that remain are spent correcting dispatch errors, and accuracy went up.
Zack O'Quinn, Chief Financial Officer,
Texas TransEastern.
Add value to your existing systems. No rip and replace required.
Keep your TMS and imaging platform exactly where they are. BeyondAI™ works within your existing systems to automate status updates, invoicing, and document uploads across customer portals, meeting each customer’s standards.
Six processes. Start with the one that pays back fastest.
Most carriers begin with the process carrying the heaviest manual load, prove the return on their own numbers, then bring on the next one. Each module is configured to how your operation actually runs, and every one after the first goes faster because the systems mapping is already done.
The Digital Workforce
The application everything else runs on. It reads the document, applies your rules, and keys the result into the systems you already have, far faster than a person on the same task and without slowing down at 4pm. It passes your team only what it can't resolve itself.
- Built for transportation, not adapted to it
- Connects carriers, shippers and intermediaries
- Runs on your existing screens
- No headcount required to scale
Runs on your systems
Turns inbound freight into orders in your TMS without rekeying them, whether the order arrives by email, spreadsheet, portal or load board.
- Identifies freight matches automatically
- Batch processing across boards
- Creates the load tender in your TMS
- Interfaces with your existing system
Accessorial Management
Monitors dispatch for accessorial charges and driver advances, and chases the paperwork that has to exist before you can bill for them.
- Verifies delivery details
- Alerts on missing paperwork
- Ensures accessorials actually get billed
- Recovers revenue you're already earning
EDI Status Audit
Finds payment problems before they age. Instead of discovering a rejected status in week six, you see it the day it happens.
- Payment statuses identified automatically
- Improves DSO
- Better visibility and tracking
- Measures data accuracy over time
Shipper Status Updates
Watches your dispatch system for status values and pushes them into every shipper portal you're required to update, without anyone logging in.
- Accurate move updates for the shipper
- Submits billing data and required documents
- Eliminates portal data entry
- Fewer “where's my load” calls
Web Portal Management
Invoices arrive and get paid through portals now, not envelopes. This handles the whole cycle inside them: categorized for approval, arranged by terms, grouped, scheduled and sent.
- Categorizes invoices for approval
- Arranges by payment plan
- Groups and schedules outgoing payments
- Automated recurring payments
Eight seconds, then everything after.
One carrier invoice. On the left, a person keys it into the TMS. On the right, BeyondAI™ does the same job. Both start at zero. Press start and don't look away from the right-hand panel once it finishes. That idle time is what you're paying for today.
POSTED // IDLE · WAITING FOR THE NEXT DOCUMENT
Not the clean one. Whichever document type your team dreads. We'll run it through BeyondAI™ and send back the extraction, with every field and every confidence score.
Add up the hours nobody was hired to spend.
Put in the hours your people spend on each task and what that time costs. Every one of them is work BeyondAI™ can take.
// ANNUAL SAVINGS ASSUMES 97% OF THAT WORK MOVES TO THE DIGITAL WORKFORCE.
// THIS IS THE COST OF THE WORK, NOT A QUOTE.
// WHAT EBE COSTS DEPENDS ON VOLUME AND WHICH SOLUTIONS YOU RUN.
Published numbers, named carriers.
Every figure below came from the carrier that reported it. No modelled savings, no blended averages.
EBE’s BeyondAI™ capabilities allow us to maintain exceptional scorecards with our clients and vastly improve the work experience with our team members.
Data entry reduced by 97%, with better than 90% of invoice and settlement processing fully automated.
Read the story → Solar Transport17 hrs → 4 minBilling time per cycle. Roughly $100K saved annually, and driver turnover down 30%.
Read the story → Bulk Transport Corporation81% fewerStaff hours in collections, cut by 81%. Past-due balances down 41% over the same period.
Read the story → Texas TransEastern4 hrs → 45 minDaily KAG portal invoicing, seven days a week. The time that remains is spent correcting dispatch errors.
Read the story → Riverside Transport90% fewerManual entries removed, with driver satisfaction up over the same stretch.
Read the story → JA Frate1.5 hrs / dayDaily staff time returned by removing manual data entry from the billing process.
Read the story →BeyondAI™ works inside the systems you already run.
Through APIs or other integrations, BeyondAI™ moves the right data between systems more quickly, accurately and efficiently than manual processes.
Four questions we get on every first call.
Asked and answered here rather than in week three of an evaluation.
Give your team time back
The Digital Workforce handles the repetitive work, giving your team more time for what requires human judgment: resolving exceptions, serving customers, and managing the work that moves your operation forward.
Do we have to make changes to our TMS?
No. BeyondAI™ is built to sit on top of whatever you already run. Where an integration exists, we use it; where one doesn't, we create a solution. Carriers on legacy systems can now benefit from state-of-the-art productivity.
What happens when something is wrong?
Transactions that fall outside defined rules, such as delivery dates, weights, or other exceptions, are routed for review. Based on AI confidence, corrections can be made by a person or directly in the back-office system.
How long until it's actually running?
Six to eight weeks from discovery, including a parallel run to validate rules, data, and exceptions before going live.
Something we didn't cover? Ask it before you commit to a meeting.
Ask us directly →Same Digital Workforce, different department.
The Digital Workforce Playbook
What a Digital Workforce actually is, why document imaging isn't one, and what it looks like when carriers put it to work. Includes published results from Hogan, Blackhawk, Solar Transport, Bulk Transport, Nu-Way and RTI, and the adoption barriers most carriers hit on the way in.
Read the FREE playbook →
Send us your worst document.
Not the clean one. Whichever process eats the most hours or holds up billing the longest. We'll run it and show you the extraction before you commit to anything.
