The load delivered on time.The invoice didn't.
Billing doesn't start when the invoice goes out. It starts the moment a load is tendered, and every hand between there and payment costs a day. BeyondAI™ runs it all — capture, invoicing, settlements, portals and collections — as one process without replacing your TMS.
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RECEIVEDInvoice and backup arriveEmail, watched folder or API. However the carrier sends it.
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READEvery document, not just the invoiceInvoice, POD, BOL, rate confirmation, notice of assignment.
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MATCHEDFound against the loadOrder located, carrier confirmed, codes reconciled.
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CHECKEDTwelve checks before a dollar movesAmount, documents, stops, signatures, factoring, duplicates.
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CLEAREDPayable created, settlement completeVoucher written. Nobody touched it.
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EXCEPTIONOr it stops here, with the reason attachedA duplicate invoice. A POD with no signature. An amount out of tolerance.
The load is already booked. The money is what's slow.
A shipment generates its data once and then people move it by hand, three or four times, into systems that could have taken it directly. That handling is where the days go, and the days are what your cash flow is made of.
The shipment data already exists. It gets typed again into the portal, the invoice and the settlement, because nothing carries it across.
The POD was captured at delivery. Then someone has to review it, validate it, upload it and trigger the billing, and that person has a queue.
Billing is treated as something that comes after the shipment instead of something generated in real time as operations complete.
Each one is its own login, its own format and its own hours. BeyondAI™ runs more than 20 of them, including CH Robinson, Schneider, Walmart, Tyson and Penske.
automated data handling
billing time
closed automatically
providers run EBE
Just as robotics transformed the factory floor, the Digital Workforce is transforming transportation back-offices.
The Digital Workforce Playbook →
A Digital Worker is AI and RPA running a whole process end to end, rather than a faster route for a scanned document. BeyondAI™ takes the repetitive half of the billing day, and your people keep the half that needs a decision.
What BeyondAI™ handles
- ERP Portal Automation Posts status, uploads documents and files invoices across your customers' portals, overnight as well as in hours
- Auto-Load & Invoice Creation Turns an emailed or spreadsheet tender into an EDI 204 without typing, then invoices on delivery, rated against contract
- RPA-Powered Exception Management Handles 90%+ end to end and queues the rest with the reason attached, on rules you set and an audit trail on every action
- Proactive EDI Auditing Surfaces failed transactions within days and resubmits them, before month end turns it into a late payment
- Detention & Accessorial Claims Finds loads that ran past free time and files the claim with the documents attached, for revenue you had written off
- Driver Paperwork Alerts Alerts the driver on a missing document before it becomes a billing problem, and pairs with SHIPSMobile™ capture
Also available: Driver Pay & Settlements · Carrier Settlement · BeyondAI API compatibility · Cash Application
Work by exception
- Order not found
- Carrier not found
- Carrier code mismatch
- Invalid dispatch status
- Already paid
- A duplicate invoice
- An amount outside tolerance
- Missing PODs
- A POD with no signature
- An undocumented stop
- Damage or a shortage on the delivery
- A factoring assignment that doesn't match
Roughly one transaction in ten reaches a person, and it arrives already named. Hogan Transport, 40+ customer formats into EDI · Solar Transport, 17 hrs to 4 min · Bulk Transit, past-due down 41%
BeyondAI reduced keystrokes by 97%, creates 204 files and closes 90% of our loads automatically. We are now able to scale without any additional labor.Mike HollowayPresident / CEO, Blackhawk TransportSee how BeyondAI™ does it →
8:1Texas TransEastern runs petroleum out of 13 locations across four states. Their staff scanned pages to PDF, pulled them apart and reordered them by customer, printed and emailed them, then searched several places when someone asked where an invoice had gone. Payment was delayed by billing errors nobody caught until the customer did. The 8:1 came out of the handling, not out of new software underneath it.
What the people running billing say.
EBE reduced our time to invoice in the KAG portal from four hours a day, seven days a week, to only forty-five minutes to correct dispatch errors, while improving accuracy.
EBE’s EDI Auditor alerts us to failed EDI transactions within days. We correct these files before our client realizes there was an issue, and we’re paid on time. EBE helped our scorecard and cash flow.
The EBE Turn All Day project is incredibly successful. If we had to perform these tasks manually, we would have incurred significant expenses in both systems and labor.
Your TMS, your imaging platform, your customers' portals.
BeyondAI™ runs through systems you already own. Nothing is replaced and nothing is migrated — the automation sits on top of what's there.
Two solutions, one billing cycle.
Each one works on its own, and each one makes the next easier — the document BeyondAI™ reads is the document capture delivered clean, and a document that reads cleanly is an invoice nobody types. Most carriers begin with whichever end of the cycle is costing them most right now.
The questions we get on every first call.
Asked and answered here rather than in week three of an evaluation.
Do we have to replace our TMS?
No, and that's the point. BeyondAI™ works through Trimble, McLeod and whatever imaging platform you already run. It automates the work happening around those systems — the portal logins, the document uploads, the status posting — rather than becoming another system to migrate onto.
What happens when a transaction doesn't match?
It stops and goes to a person, with the reason attached. Roughly nine in ten clear on your rules without anyone looking. The remainder are real exceptions — a duplicate invoice, an amount out of tolerance, a POD with no signature — and those are the ones worth your team's judgment.
Who approves it, and what's the audit trail?
You do. The tolerances, the match rules and the routing are yours to set, and BeyondAI™ posts into your TMS and accounting system, so whatever approval and separation of duties you run today still runs. Every transaction carries a record of what was read, what it was matched against, what cleared and what was routed, and to whom. EBE is SOC 2 audited.
Does this touch driver pay as well as customer billing?
Yes. Settlement runs are built from the same captured data as the invoicing, which is why carriers who automate the receivable side usually bring the payable side across next. Fleet Transit cut invoice processing from six hours to 45 minutes.
Something we didn't cover? Ask it before you commit to a meeting.
Ask us directly →Different departments,
the same Digital Workforce.
Tell us how long your billing day is.
Pick your worst customer portal — the one that takes half a person to keep current. We'll show you what the same morning looks like when the posting, the invoicing and the uploads happen before anyone sits down.
