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RMIS · Risk Management Information System

The accident happened. Now take control.

When an accident happens, EBE’s RMIS brings the facts together fast, connecting the driver, truck, load and supporting evidence into one complete record. Your team can investigate, manage the claim and take action from the same source of truth.

Incident 4471 — file statusDAY 1
Risk File Short FormFiled by dispatch at 06:22 · after hoursCAPTURED
Scene documentation14 images · geotagged at the sceneCAPTURED
Critical event videoInward and outward · 90 sec either sideATTACHED
TMS dataOrder, driver, VIN and load · pulled automaticallyATTACHED
DOT reportabilityTow away · Safety notified 06:24FLAGGED
Post-accident testingAlcohol 2 hr · drug 32 hr · clock runningIN WINDOW
1Systems to search
1Item outstanding
DAY 1File audit-ready
One system. One source.

Turn scattered evidence into a defensible record.

The evidence that decides a claim is spread across your camera platform, your mobile comm, your TMS, your driver files, your training records and a repair vendor’s inbox. RMIS pulls it into a single record tied to the incident. Watch it assemble.

INCIDENT 4471 — I-80 WESTBOUND, 06:14
Where it lives today
Incident record
0Items on the record
8Systems still to search
6Hours of assembly left
Stop assembling files →
From the accident scene to resolution

From the scene to the settlement.

Nine capabilities covering the whole arc of an incident — from the call that comes in at 2 a.m. to the corrective action that keeps it from happening again.

01

Accident Scene Management

Capture critical details with a Risk File Short Form built for after-hours and dispatch personnel, then expand the file for Safety follow-up once the facts are in.

  • Short form for the person taking the call
  • Full file for the Safety investigation
  • No detail lost between the two
  • Works at 2 a.m. without a specialist
02

Automated Alerts & DOT Notifications

Notify the right users by location automatically, and alert Safety to potentially DOT-reportable events involving injury, ambulance transport or a vehicle tow.

  • Location-based notification routing
  • Reportable events flagged on arrival
  • Injury, ambulance and tow triggers
  • Safety knows before the shift changes
03

TMS Data Integration

Pull order number, driver information and truck information straight from the TMS — driver details, VINs and load data attached to the incident without anyone retyping them.

  • Order and load data on arrival
  • Driver and equipment records attached
  • VIN-level accuracy
  • No rekeying at the worst possible moment
04

Critical Event Video & Telematics

Camera footage, ELD data, photos and documents connected to the accident record and viewable in one place, rather than requested from three vendors over a week.

  • Inward and outward video attached
  • ELD data tied to the event
  • Scene photos from the driver’s device
  • One view, not four logins
05

Automated DOT Compliance

Track required documentation with checklist items that complete themselves when the photo or document uploads, alongside post-accident testing windows — two hours for alcohol, 32 for drugs.

  • Checklists that mark themselves complete
  • PADAT requirements tracked
  • Testing windows on a visible clock
  • Documentation gaps surface early
06

Driver Portal & Follow-Up

Drivers submit statements, review corrective actions, acknowledge penalty points and appeal assigned points themselves, which takes the back-and-forth off your safety team.

  • Driver statements submitted directly
  • Corrective actions acknowledged in writing
  • Penalty points visible to the driver
  • A real appeal path, documented
07

Claims & Reserve Management

Manage accident, cargo and OS&D claims while tracking reserves, salvage, subrogation, deductibles, costs and outcomes against each file.

  • Accident, cargo and OS&D in one system
  • Reserves tracked against actuals
  • Salvage and subrogation recovery
  • Deductibles and outcomes recorded
08

Corrective Action & Driver Development

Assign corrective action and targeted training off the back of the incident, then track completion and the contributing factors behind it.

  • Training assigned from the incident
  • Completion tracked, not assumed
  • Contributing factors recorded
  • The loop actually closes
09

Risk & Loss Analysis

Analyze accident, driver and claims data together to identify trends, monitor exposure and decide where the next safety dollar goes.

  • Trends across incidents, not one at a time
  • Exposure monitored continuously
  • Safety initiatives prioritized by data
  • Evidence for the insurance conversation
Real-world results

Published numbers, named carriers.

Reported after the fact by carriers running EBE, not projected beforehand by us.

33%Reduction in administrative
labor costs at Shaw
20%Reduction in safety and risk
labor at ContainerPort
50%Fewer driver document
renewal delays
Day 1File assembled, not
assembled later
Our terminal managers now have more control over driver compliance with accident reporting and follow-up. The solution allows our Transportation Safety Department to focus on more urgent requests and new driver files.
Greg Whisenant Safety Manager Shaw Trucking
EBE helped us improve our compliance and risk management processes to become a safer and more compliant fleet.
Vice President, Safety & Compliance ContainerPort Group
Speed accident response with

Three things that decide the first hour.

After-hours Risk File Short Form

Capture critical details after hours, from whoever picks up the phone, for Safety to expand in the morning.

One-click TMS data

Driver, truck, order and load data pulled into the accident record without anyone typing a VIN at 3 a.m.

Automated DOT compliance

Reportable events flagged, required documentation tracked, testing windows counted down for you.

More on risk and claims. Crash management, accident reporting and DOT compliance, written up at length on the blog.

Read the articles →
Straight answers

Four questions we get on every first call.

Asked and answered here rather than in week three of an evaluation.

01

How is this different from CORE™?

CORE™ works to keep a driver out of trouble — qualification files, MVRs, coaching, the things that happen before an incident. RMIS is what you run once an incident has already happened. Most carriers run both, and the driver record connects them.

02

Do we have to replace our camera or ELD provider?

No. RMIS connects to what you already run and pulls the footage and telematics onto the incident record. The point is having one place the evidence lives, not one vendor supplying all of it.

03

What happens with a DOT-reportable event at 2 a.m.?

Whoever takes the call fills in the Risk File Short Form. If the details indicate injury, ambulance transport or a tow, Safety is alerted automatically and the post-accident testing clocks start — two hours for alcohol, 32 for drugs — rather than being remembered later.

04

Can we manage claims in it, or just accidents?

Both. Accident, cargo and OS&D claims run in the same system, with reserves, salvage, subrogation, deductibles and outcomes tracked against each file, so the claim and the evidence behind it never separate.

Something we didn’t cover? Ask it before you commit to a meeting.

Ask us directly →

The accident is out of your control. What happens next isn’t.

See how EBE’s RMIS helps your team capture the scene, manage the claim and reduce future risk.

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